Trinity United Methodist Church located at the corner of East Main Street and South Mulberry Street in downtown Chillicothe, OH is searching for qualified applicants for the position of Administrative Assistant. Please see the attached "Position Description". The office is located at 24 South Mulberry Street. The church office is open from 9 AM to 12 noon Monday-Thursday. Applicants are invited to drop off or mail resumes to 24 South Mulberry Street. You may call the church office, 740.773.6640 and leave a message if you have questions.

Title: Administrative Assistant

Reports to: Pastor

Hours: 20-27 hours per week

Office Hours (Phone Coverage): Monday-Thursday, 9:00 AM - 12:00 PM

Position Summary:

The Administrative Assistant at Trinity United Methodist Church supports daily operations, communications, and ministries. The role requires excellent organizational, communication, and computer skills, along with a warm and welcoming demeanor. The Administrative Assistant ensures the church office runs smoothly while serving the needs of the pastor, ministry leaders, congregation, and community.

Key Responsibilities:

Office Administration

• Answer phones, manage voicemail, and greet visitors.
• Handle mail and maintain supplies.
• Update church contacts and member roles.
• Keep rosters and calendar updated.
• Submit reports and track building use.

Publications and Communication

• Prepare and distribute bulletins and Weekly Updates.
• Update the church's online presence and create flyers.
• Order and distribute devotional booklets.

Worship and Ministry Support

• Compile the weekly service announcements and Powerpoint equivalent presentation for both services.
• Coordinate altar flowers and liturgist schedule.
• Support the pastor's calendar and worship preparation.

Event and Calendar Management 

• Schedule and maintain the church event calendar.
• Assist with organizing church events.

Preferred Qualifications:

• Experience in office administration or church operations.
• Proficiency with Microsoft Publisher, Canva, Breeze Church Management software, email platforms, and general office equipment. (Training will be provided on these programs)
• Strong organizational and multitasking skills.
• Effective communication and interpersonal skills.
• Ability to maintain confidentiality and manage sensitive information. 
• A collaborative spirit and commitment to the mission and values of Trinity United Methodist Church.